Group governance
An organizer proposes. The recorded rule decides.
Group SecureLink and Group SecureFlow use recorded responsibility and decision rules, so that group money is never a matter of memory.
Recorded responsibility
Primary organizer
The organizer who carries first responsibility for the purpose and its records.
Primary does not mean sole authority over the money.
Additional organizer
Another named organizer sharing responsibility for the purpose.
They must join and accept before their responsibility applies.
Treasurer
An organizer focused on tracking and explaining the money position.
Tracking money is not authority to release it.
Secretary
An organizer responsible for updates and records shared with contributors.
Publishing an update does not change the governance rule.
Approver
A participant whose recorded approval is required for certain decisions.
Approval applies only to what the rule names.
Decision rules
Fixed quorum
A set number of recorded approvals is required.
Fewer approvals than the quorum means the proposal has not passed.
Majority
More than half of the eligible approvers must approve.
A loud group is not a majority unless approvals are recorded.
Unanimous approval
Every eligible approver must approve.
One outstanding approver blocks the proposal.
Role-required approval
A specific role, such as the treasurer, must be among the approvers.
The count alone is not enough if the named role has not approved.
Proposals and change
Material change
A change important enough to require fresh approval or acceptance.
Material changes should not overwrite history.
Governance proposal
A recorded request for a decision under the governance rule.
An organizer proposes. The recorded governance rule determines what approval is required.
Governance evaluation
The recorded result of applying the rule to the approvals received.
Only the engine records whether a rule was met.
Things groups often get wrong
- Adding a phone number does not create authority.
- Organizers must join and accept responsibility before it applies.
- Material changes should not overwrite history.
- Reaching the target does not authorize distribution.
- Contingency is not unrestricted organizer cash.
Practical examples
Estate CCTV project
Three organizers collect towards cameras. The recorded rule requires two approvals, one of which must be the treasurer, before a supplier stage is approved.
Church construction
A building committee collects across many months. A material change to the scope creates a new version and asks approvers again.
Group trip
Contributors fund transport, accommodation and meals. Each destination is a separate responsibility with its own condition.
School project
Parents contribute to a classroom fund. Reaching the target does not release money — the distribution plan and approvals still apply.
About the examples on this page
Every example, record and status here is demonstration content and is labelled mock. Sandbox records behave realistically but move no money. Live records come from real activity. These pages are not live customer cases.